Panhellenic Executive Council Descriptions

The President shall:

Preside at all meetings of the Panhellenic Council.
Preside at all meetings of the Executive Board.
Serve as an ex-officio member of all Panhellenic Association committees (with the exception of the Nominating Committee and Judicial Committee) with voice but no vote.
Communicate regularly with the Panhellenic Advisor.
Be familiar with the NPC Manual of Information and all governing documents of this association.
Ensure that the NPC annual report is completed no later than the date required.
Communicate regularly with the NPC area advisor.
Attend the Annual FSL Leadership Retreat
Attend RSO Mandatory Training
Complete SFB Fiscal Training
Maintain current copies of the following: George Mason University Panhellenic Association bylaws and standing rules; the Panhellenic Association budget; contracts executed on behalf of the Panhellenic Association; correspondence and materials received from the NPC area advisor; all College Panhellenic reports to NPC; and other pertinent materials.
Perform all other duties as assigned.

The Vice President shall:

Perform the duties of the president in her absence, inability to serve, or at her call.
Serve as Chairperson of the Judicial Board.
Be familiar with the NPC Manual of Information and all governing documents of this association.
Serve as scholarship chair.
Organize meetings of the Junior Panhellenic Council.
Propose changes to and update the Bylaws and standing rules as voted on by the GMU Panhellenic Council in conjunction with the Bylaws Committee.
Submit the Academic Achievement Report to NPC each semester
Perform all other duties as assigned.
Hold roundtable meetings with risk management chairs and new member educators at least once a semester.

The VP of Records and Finance shall:

Records

Maintain an up-to-date record of the members of Panhellenic Council and record attendance at all Panhellenic meetings.
Record minutes of all meetings of the George Mason University Panhellenic Council and the Executive Board.
Maintain a complete and up-to-date file that includes the minutes of all meetings from the date of organization and current correspondence.
Maintain current statistics concerning the number of initiated members and new members of each Panhellenic Council member sorority.
Maintain and distribute updated contact sheet to all Panhellenic Executive Board members and CPH chapter presidents.
Send meeting minutes to the NPC area advisor, executive board, delegates, and chapter presidents
Be familiar with the NPC Manual of Information and all governing documents of this association.

Finance

Maintain the finances of the George Mason Panhellenic Council.
Prepare the annual budget and, after its approval by the Panhellenic Council, provide a copy to each George Mason Panhellenic Association Member sorority.
Receive all payments due to the Panhellenic Council, issue bills, collect all dues and fines, and give receipts.
Submit prompt payment of all bills of the George Mason Panhellenic Council.
Maintain up-to-date financial records; provide financial report at each regular meeting of the Panhellenic Council and an annual report at the close of her term at office.
Review, approve, and sign all Panhellenic Council checks and contracts involving the George Mason Panhellenic Council with the President and the sorority advisor
Prepare and present a budget annually to the George Mason University College Panhellenic Council for a vote.
Remit invoiced dues to National Panhellenic Conference no later than the date established by NPC.
Perform all other duties as assigned.

The VP of Public Relations shall:

Be responsible for the official social media accounts of the Panhellenic Council unless provided for otherwise.
Coordinate Advertising and marketing for programs.
Serve as chairman of the Public Relations Committee
Design and purchase Panhellenic T-Shirts
Design and purchase Panhellenic brochures, pamphlets.
Manage all aspects of Panhellenic branding.
Update website and social media continuously.
Approve all proofs of Panhellenic Recruitment T-Shirts or other recruitment marketing materials of any kind and Individual Chapter T-shirts specifically pertaining to formal recruitment.
Be familiar with the NPC Manual of Information and all governing documents of this association.
Perform all other duties as assigned.

The VP of Membership Recruitment shall:

Coordinate all Panhellenic Council matters related to membership recruitment procedures.
Serve as chairman of the Membership Recruitment Committee.
With the Membership Recruitment Committee, establish a membership recruitment calendar, rules, and submit the documents for discussion and approval by the PHC Council (before the end of the spring semester).
Plan for Membership Recruitment orientation and registration.
Send copy of recruitment rules to the NPC Area Advisor for comment/review prior to presentation to the Council for their consideration.
Submit the recruitment rules to the Council for a vote prior to the end of the spring semester.
Prepare a full Membership Recruitment report, including recommendations and submit to the Panhellenic Council.
Be familiar with the NPC Manual of Information and all governing documents of this association.
Perform all other duties as assigned.

The Assistant VP of Membership Recruitment shall:

Assist the VP of Membership Recruitment with Panhellenic Recruitment.
Shadow VP of Membership Recruitment.
Assist the Head Recruitment Counselor with leading/coordinating Recruitment counselors.
Work with the Head Recruitment Counselor to establish standards and expectations for Recruitment Counselors and prepare training manual for Recruitment Counselors.
Attend all Membership Recruitment meetings.
Be familiar with the NPC Manual of Information and all governing documents of this association.
Perform all other duties as assigned.

The VP of Programming Shall:

Support NPC yearly initiatives.
Be responsible for all contact between the Panhellenic Council and Events Management at George Mason University.
Plan Annual Panhellenic Banquet
Serve as Philanthropy Chair
Coordinate all Social, Philanthropic, and Service Programs/Initiatives
Be familiar with the NPC Manual of Information and all governing documents of this association.
Perform all other duties as assigned.

The VP of Wellness Programming Shall:

Be familiar with the Fraternal Information and Programming Group and George Mason University risk management policies.
Hold educational workshops/programs of safety issues at George Mason at least once a semester.
Be familiar and educate all member groups with wellness services available to students on the GMU campus
Be familiar with the NPC Manual of Information and all governing documents of this association.
Perform all other duties as assigned.

The VP Diversity, Equity & Inclusion (DEI) shall:

Be familiar with what it means to be equitable and inclusive
Provide the Panhellenic community with educational opportunities and resources to promote diversity, equity and inclusion within chapters
Works with other members of the Panhellenic Executive Board to ensure diversity, equity, and inclusion in all areas of Panhellenic life
Serve as a resource to have difficult conversations in order to continue to foster diversity, equity, and inclusion
Oversee the DEI Committee
Work to create and develop partnerships with outside organizations that promote inclusivity
Facilitates social justice programming
Works on council wide trainings with the Coalition Building and Diversity Education office (CBDE)
Work with the Center for Culture, Equity, and Empowerment (CCEE) to host LGBTQ+ Ally Training
Assist the Vice President of Membership Recruitment in creating an accessible and equitable Panhellenic recruitment plan for all students in the Mason community.
Be familiar with the NPC Manual of Information and all governing documents of the association
Attend the Annual FSL Leadership Retreat
Perform all other duties as assigned