Mason Panhellenic
Panhellenic Executive Council Descriptions

Panhellenic Executive Council Descriptions

Duties of Officers

The President shall:

  • Preside at all meetings of the Panhellenic Council.
  • Preside at all meetings of the Executive Board.
  • Serve as an ex-officio member of all Panhellenic Association committees (with the exception of the Nominating Committee and Judicial Committee) with voice but no vote.
  • Communicate regularly with the Panhellenic Advisor.
  • Be familiar with the NPC Manual of Information and all governing documents of this association.
  • Ensure that the NPC annual report is completed no later than the date required.
  • Communicate regularly with the NPC area advisor.
  • Attend the Annual FSL Leadership Retreat
  • Attend RSO Mandatory Training
  • Complete SFB Fiscal Training
  • Maintain current copies of the following: George Mason University Panhellenic Association bylaws and standing rules; the Panhellenic Association budget; contracts executed on behalf of the Panhellenic Association; correspondence and materials received from the NPC area advisor; all College Panhellenic reports to NPC; and other pertinent materials.
  • Perform all other duties as assigned.

The Vice President shall:

  • Perform the duties of the president in her absence, inability to serve, or at her call.
  • Serve as Chairperson of the Judicial Board.
  • Be familiar with the NPC Manual of Information and all governing documents of this association.
  • Serve as scholarship chair.
  • Organize meetings of the Junior Panhellenic Council.
  • Propose changes to and update the Bylaws and standing rules as voted on by the GMU Panhellenic Council in conjunction with the Bylaws Committee.
  • Submit the Academic Achievement Report to NPC each semester
  • Perform all other duties as assigned.
  • Hold roundtable meetings with risk management chairs and new member educators at least once a semester.

The VP of Records and Finance shall:

Records

  • Maintain an up-to-date record of the members of Panhellenic Council and record attendance at all Panhellenic meetings.
  • Record minutes of all meetings of the George Mason University Panhellenic Council and the Executive Board.
  • Maintain a complete and up-to-date file that includes the minutes of all meetings from the date of organization and current correspondence.
  • Maintain current statistics concerning the number of initiated members and new members of each Panhellenic Council member sorority.
  • Maintain and distribute updated contact sheet to all Panhellenic Executive Board members and CPH chapter presidents.
  • Send meeting minutes to the NPC area advisor, executive board, delegates, and chapter presidents
  • Be familiar with the NPC Manual of Information and all governing documents of this association.

Finance

  • Maintain the finances of the George Mason Panhellenic Council.
  • Prepare the annual budget and, after its approval by the Panhellenic Council, provide a copy to each George Mason Panhellenic Association Member sorority.
  • Receive all payments due to the Panhellenic Council, issue bills, collect all dues and fines, and give receipts.
  • Submit prompt payment of all bills of the George Mason Panhellenic Council.
  • Maintain up-to-date financial records; provide financial report at each regular meeting of the Panhellenic Council and an annual report at the close of her term at office.
  • Review, approve, and sign all Panhellenic Council checks and contracts involving the George Mason Panhellenic Council with the President and the sorority advisor
  • Prepare and present a budget annually to the George Mason University College Panhellenic Council for a vote.
  • Remit invoiced dues to National Panhellenic Conference no later than the date established by NPC.
  • Perform all other duties as assigned.

The VP of Public Relations shall:

  • Be responsible for the official social media accounts of the Panhellenic Council unless provided for otherwise.
  • Coordinate Advertising and marketing for programs.
  • Serve as chairman of the Public Relations Committee
  • Design and purchase Panhellenic T-Shirts
  • Design and purchase Panhellenic brochures, pamphlets.
  • Manage all aspects of Panhellenic branding.
  • Update website and social media continuously.
  • Approve all proofs of Panhellenic Recruitment T-Shirts or other recruitment marketing materials of any kind and Individual Chapter T-shirts specifically pertaining to formal recruitment.
  • Be familiar with the NPC Manual of Information and all governing documents of this association.
  • Perform all other duties as assigned.

The VP of Membership Recruitment shall:

  • Coordinate all Panhellenic Council matters related to membership recruitment procedures.
  • Serve as chairman of the Membership Recruitment Committee.
  • With the Membership Recruitment Committee, establish a membership recruitment calendar, rules, and submit the documents for discussion and approval by the PHC Council (before the end of the spring semester).
  • Plan for Membership Recruitment orientation and registration.
  • Send copy of recruitment rules to the NPC Area Advisor for comment/review prior to presentation to the Council for their consideration.
  • Submit the recruitment rules to the Council for a vote prior to the end of the spring semester.
  • Prepare a full Membership Recruitment report, including recommendations and submit to the Panhellenic Council.
  • Be familiar with the NPC Manual of Information and all governing documents of this association.
  • Perform all other duties as assigned.

The Assistant VP of Membership Recruitment shall:

  • Assist the VP of Membership Recruitment with Panhellenic Recruitment.
  • Shadow VP of Membership Recruitment.
  • Assist the Head Recruitment Counselor with leading/coordinating Recruitment counselors.
  • Work with the Head Recruitment Counselor to establish standards and expectations for Recruitment Counselors and prepare training manual for Recruitment Counselors.
  • Attend all Membership Recruitment meetings.
  • Be familiar with the NPC Manual of Information and all governing documents of this association.
  • Perform all other duties as assigned.

The VP of Programming Shall:

  • Support NPC yearly initiatives.
  • Be responsible for all contact between the Panhellenic Council and Events Management at George Mason University.
  • Plan Annual Panhellenic Banquet
  • Serve as Philanthropy Chair
  • Coordinate all Social, Philanthropic, and Service Programs/Initiatives
  • Be familiar with the NPC Manual of Information and all governing documents of this association.
  • Perform all other duties as assigned.

The VP of Wellness Programming Shall:

  • Be familiar with the Fraternal Information and Programming Group and George Mason University risk management policies.
  • Hold educational workshops/programs of safety issues at George Mason at least once a semester.
  • Be familiar and educate all member groups with wellness services available to students on the GMU campus
  • Be familiar with the NPC Manual of Information and all governing documents of this association.
  • Perform all other duties as assigned.
The VP Diversity, Equity & Inclusion (DEI) shall: 
  • Be familiar with what it means to be equitable and inclusive
  • Provide the Panhellenic community with educational opportunities and resources to promote diversity, equity and inclusion within chapters
  • Works with other members of the Panhellenic Executive Board to ensure  diversity, equity, and inclusion in all areas of Panhellenic life
  • Serve as a resource to have difficult conversations in order to continue to foster diversity, equity, and inclusion
  • Oversee the DEI Committee
  • Work to create and develop partnerships with outside organizations that promote inclusivity
  • Facilitates social justice programming
  • Works on council wide trainings with the Coalition Building and Diversity Education office (CBDE)
  • Work with the Center for Culture, Equity, and Empowerment (CCEE) to host LGBTQ+ Ally Training
  • Assist the Vice President of Membership Recruitment in creating an accessible and equitable Panhellenic recruitment plan for all students in the Mason community.
  • Be familiar with the NPC Manual of Information and all governing documents of the association
  • Attend the Annual FSL Leadership Retreat
  • Perform all other duties as assigned